Administrative & Finance Officver 

Job Details

Category:

Research

Career Level:

Experienced (Non-Managerial)

Experience:

2 Years

Required Qualification:

Bachelors

Requires Traveling:

No

Salary:

Salary Not disclosed

Salary Type:

Per Month

Total Vacancies:

1

Skills

administrationfinanceprocurementcommunication

Description

JOB DESCRIPTION

• Provide support to the administration and program team for administrative and travel management arrangements.
• Manage office supplies stock and placing orders
• Responsible for floor/facility management
• Prepare regular reports of expenses and assets
• Organize a filing system for important and confidential documents
• Provide support in organizing program related events and training
• Provide support to in procurement process related
• Provide support in case the facilitation is required for the transport of medicines from the central storage to the provincial storage facilities
• Ensure the timely distribution of training, community sensitization materials to the provincial teams
• Provide support in the admin matters to the regional offices
• Responsible for liaising with District Coordinators for the receipt of duly filled and approved training attendance sheets as per the set protocols
• Verify the attendance sheets and make soft copy to subsequently given to IRD finance for payment disbursement.
• Liaise with the District Coordinators/Trainees in case of any missing information
• Maintain record of the payments made to trainees.
• Complete the documentary requirements for the payment to the vendors
• Maintain records of the payment to the vendors
• Report to the program team and IRD finance on daily reporting of the trainee financial disbursement during the training period and to the vendors
• Assist IRD finance in donor reporting
• Manage petty expenses of the program field offices
• Resolve complaints of the trainees claiming of not receiving the training stipen

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA) 

• Good communication and interpersonal skills
• Demonstrated ability to prioritize and perform multiple tasks simultaneously
• Good customer service skills
• Good computer skills
• Attention to details