Assistant Manager Admin 

Job Details

Category:

Administrative

Career Level:

Entry Level

Experience:

1 Year

Required Qualification:

Graduate

Requires Traveling:

No

Salary:

6000 - 8000 AED

Salary Type:

Per Month

Total Vacancies:

3

Skills

maintenancespace planningsupportsafetysustainabilityadministrationmanagementgeneralfilingdata entryphoneprocurementofficeequipmentstockprocessqualitysourcecontractsservicedistributioninternationalprocedurespoliciesbasicfront deskoperationsproject coordinationprojectactivitiesethicspersonalcharacter

Description

Ensure efficient operation & maintenance of facility systems & services. Manage space planning & vendor relationships to support operational needs. Promote safety, sustainability, and cost-effectiveness within the facility.Key Responsibilities:Support the Administration Team with the overall management of administrative activities.Ensure the smooth running of administrative functions and team coordination.Assist in managing general administrative tasks, including filing, data entry, communications, paperwork, and travel arrangements.Provide support for accommodation maintenance, including managing phone calls and scheduling room availability for staff.Manage the procurement of non-trade items, which include office supplies, equipment, furniture, and other non-commodities essential for operational support.Maintain procurement records and manage inventories to prevent shortages and overstock.Monitor inventory levels, order supplies, and manage stock to ensure the office remains well supplied.Oversee the entire process of uniform procurement and management. Identify and assess uniform needs across various departments, ensuring timely and cost-effective purchases while maintaining quality standards.Collaborate with vendors to source suitable uniforms and negotiate contracts to optimize pricing and service delivery.Maintain accurate records of uniform inventories, ensuring sufficient stock levels to meet organizational requirements and manage distribution to staff.Manage the distribution of uniforms to employees, ensuring proper sizing and fit.Facilitate shipping of uniforms and related items to international locations.Resolve any issues related to uniform quality or delivery and implement procedures to streamline uniform management processes.Address employee inquiries regarding uniform policies, replacements and sizing.Providing Basic Office Support: Oversee front desk operations, pest management, telecommunications, and other office maintenance tasks to ensure a smooth and efficient work environment.Assist with project coordination tasks, such as tracking deadlines, compiling reports, and managing project documentation.Set an example for team members in commitment, activities, work ethics, habits, and personal character.